Terms & Conditions

INTERNAL RULES – GENERAL TERMS AND CONDITIONS

The internal regulations clarify the organisation, admission and technical modalities for tenants/participants in activities at Circuit Zolder.
This with the objective of complying with the regulations of the permit issued by the Flemish Minister of the Environment and Agriculture on March 26, 2019 to Circuit Zolder, amended by the Flemish Minister of Justice and Enforcement, Environment, Energy and Tourism on December 4, 2023 and amended by the delegation of the Province of Limburg on April 22, 2026 with effect from August 1, 2026.

The tenant/participants will do everything possible to minimize inconvenience to the immediate vicinity of Circuit Zolder.
The tenant of the domain undertakes to organise his activity according to the internal regulations. The participant in the organised activities declares to accept the internal regulations when participating in the activities.
By entering the domain, one declares that one has taken note and agrees.

 

Article 1 – Access hours to the Circuit Zolder domain

The secretariat is open on weekdays from 08:30 to 17:00 (Friday until 16:00). During race weekends according to the timing.
The domain is accessible on the international test day and B/C days from 07:30 to 21:00, unless otherwise indicated in advance by Circuit Zolder. Deviations from this can be requested up to 2 weeks in advance and approved by a representative of Circuit Zolder.
Maximum 30 km/h and 59 dB(A) on access roads and in paddock areas.
Construction and dismantling works may not cause any nuisance to the neighbourhood before and after sunset. In the event of complaints, the works must be stopped immediately upon simple request.
There is a total work ban before 8am and after 10pm.
It is better to leave pets at home at motorized events.
There is a video security system with recording, which is used preventively to protect people and goods, in accordance with the privacy policy of Circuit Zolder and in compliance with the applicable GDPR regulations. Images are only released at the request of competent government services.

 

Article 2 – Slope use part noise

During the engine silence, it is forbidden for any motor vehicle with a combustion engine (car, motorbike, scooter, etc.) to drive on the circuit. In the event of a violation, the vehicle in question will be confiscated until the end of the activity. The only exception is for service vehicles at low speed.

1) A days (engine silence):

a. Internal test days on Thursday:
before 9:00 am, between 12:00 pm and 1:00 pm and after 5:00 pm

b. 2-day race weekend:
i. Saturday: before 9:00 am, between 12:00 pm and 1:00 pm and after 6:00 pm
ii. Sunday: before 10:00 a.m. and after 6:00 p.m.

c. 2.5-day race weekend:
i. Friday: before 2:00 PM and after 6:00 PM
ii. Saturday: before 9:00 a.m., between 12:00 p.m. and 1:00 p.m. and after 6:00 p.m.
iii. Sunday: before 10:00 a.m. and after 6:00 p.m.

d. 3-day race weekend:
i. Friday: before 9:00 am, between 12:00 pm and 1:00 pm and after 6:00 pm
ii. Saturday: before 9:00 a.m., between 12:00 p.m. and 1:00 p.m. and after 6:00 p.m.
iii. Sunday: before 10:00 a.m. and after 6:00 p.m.

2) B/C days:
a. Engine silence:
i. Weekdays: before 9:00 a.m., between 12:00 p.m. and 1:00 p.m. and after 5:00 p.m.
ii. Saturday: before 9:00 a.m., between 12:00 p.m. and 1:00 p.m. and after 6:00 p.m.
iii. Sunday: before 10:00, between 12:00 and 13:00 and after 18:00

b. Activity hours:
i. During permitted B/C activities, the circuit may only be used by motor vehicles and/or motorcycles whose noise level LAmax, passing at full load, is not higher than 98 dB(A) at approximately 7 metres from the edge of the track and at approximately 1.5 m above the ground, measured according to the fast time movement FAST.
ii. The noise emission L5 at the reference measurement locations in the residential area may not exceed 60 dB(A).
iii. In order to comply with these conditions, motor vehicles and/or motorcycles shall, if necessary, be fitted with an absorbent silencer. This absorbent silencer shall be mounted parallel to the longitudinal axis of the motor vehicle or motorcycle and shall not protrude beyond the rear or side of the vehicle.
iv. In order to ensure effective compliance with these conditions, Circuit Zolder will appoint a noise officer who will be permanently present during all B/C activities and who will be authorised to immediately remove any excessively noisy motor vehicles/motorcycles from the circuit at any time and, if necessary, to completely stop the event by means of the red flag.
v. In the event of a noise violation, the number of the motor vehicle/motorcycle involved will appear on a sign at the start & finish line, together with the black flag. The vehicle must then be brought in immediately for repairs. A second violation by the same vehicle will result in a permanent exclusion on that day. In addition, the participant involved will be denied access to the track for a period of 2 months. A nominative list will be drawn up for this purpose, in accordance with the privacy policy of Circuit Zolder and taking into account the applicable GDPR regulations. If the participant were to enter the track during this period, he and the organizer would each receive a fine of € 500.00.
vi. In order to make this sound control as efficient as possible, the organizer is obliged to place a transponder on each vehicle, which is made available by Circuit Zolder in exchange for a deposit. Vehicles without a transponder will be removed from the track. Any damage to transponders and transponder holders will be charged to the organizer. Any glue residue must be removed. €400.00 will be charged for each missing or damaged transponder and €8.00 for each missing transponder holder.
vii. The organizer is also obliged to place the same number (at least 17 cm high) on each side (front-left-right) of the vehicle, which corresponds to the number of the transponder (today numbers from 001 to a maximum of 230). If the starting numbers have to be provided by Circuit Zolder, €0.50 per number will be charged.

3) NIA “Unclassified Activity” days:
a. Engine silence: total

b. Activity hours:
i. the track may only be used by cyclists, roller skis, electric vehicles, etc. This means that the circuit may NOT be used by drivers of motor vehicles and/or motorcycles with combustion engines.
ii. The only exception is service vehicles travelling at low speed.

 

Article 3 – General use of the track

Length of the trail: 4 km
Direction of travel: clockwise

The track may NEVER be entered without prior permission from Circuit Zolder.

The number of participants on the track at the same time depends on the type of car and length of the race and is limited to a maximum of 50 for cars and 40 for motorcycles.

The track may not be used simultaneously by four-wheeled vehicles and two-wheeled vehicles and may not be wetted under any circumstances.

“Electric” vehicles and vehicles with combustion engines are not allowed to drive on the track at the same time for safety reasons. If there are electric vehicles, they must drive in separate sessions or these cars must be provided with an extra conspicuous sticker, so that our emergency services can easily recognize them and Circuit Zolder must be informed of this in advance, because the safety procedure for an electric vehicle is very different from that for a vehicle with combustion engines.

All drivers and passengers must wear an approved helmet, for motorcycles a full-face helmet with visor. For vehicles, legs and arms must be fully covered, a racing suit is recommended, for motorcycles a full motorcycle outfit is mandatory suitable for riding on a circuit and in accordance with the law.

Taking one passenger is permitted provided that the vehicle is equipped with a passenger seat, the passenger is over 16 years old, and the passenger wears a helmet and a seat belt.
Taking passengers is at your own risk and responsibility and is not permitted for events registered on the national or international calendar.

No loose objects in the car (mobile phone, can of drink, umbrella).

The windows must be closed ¾, unless a safety net is present.

A towing eye at the front and rear is recommended.

Driving on the track is at your own risk and responsibility.

Any dangerous, reckless or unsportsmanlike behavior on the track will result in removal from the track.

For participants in the organised activities, alcoholic drinks are prohibited until after the activities on the track/paddock. Circuit Zolder reserves the right to carry out checks in case of abnormal behaviour.

Possession and/or use of drugs is prohibited. Persons in possession of these will be denied access to the domain immediately.

All cars must leave the pit lane and garages 1 hour after the end of track activity and leave the domain no later than 9:00 p.m.

If a service vehicle is on the track, everyone must ensure that their speed is adapted to this vehicle and exercise all due caution.

 

Article 4 – Paddock

The participant must use his assigned area in the paddock as a good family man. The engine silence must be respected. In the event of an established violation, the fine is € 500.00.

Parking of vehicles is only allowed in the assigned parking or in the existing spaces. In paddock zone 2 (behind the pitlane building) no vehicles may be parked along the fencing wire of the paddock road.

Participants moving in the paddock with a quad, bicycle, moped, electric scooter or any other means of transport must respect the speed of 30 km/h and a maximum of 59 dB(A). They remain responsible for their means of transport.

Children or young people under the age of 16 are not allowed on quads, mopeds or electric scooters.

Test drives and drifts are prohibited in the paddock. These can only take place after written permission from Circuit Zolder.

Driving skills training for drivers of vehicles: all activities where the aim is to allow the driver to gain better control over his vehicle, e.g. emergency stop, braking exercise, evasion on slippery roads, manoeuvring skills, slalom, etc. can only be organised via ProMove. See contract section exclusivities.

Circuit Zolder is authorized to confiscate the vehicle until the end of the day or event in the event of violations of the general terms and conditions.

When renting/using paddock 0 and talu paddock 0, the turning and tilting space of the solar trackers must be taken into account. There is a safety zone with a turning circle of 18m around the trackers where a height of maximum 4m20 is permitted with respect to the asphalt level. These are indicated for information purposes on the detailed paddock plan Circuit Zolder and also on site by a sign on the asphalt.

Each paddock plan must be submitted to Circuit Zolder for approval. Please note that medical posts and sales areas must always remain freely accessible to people and vehicles.

The permitted activities in the paddocks of Circuit Zolder may not be audible above the noise on the track.
If there are no activities on the slopes, the noise must not exceed the ambient noise.

 

Article 5 – Pit lane and pit wall

The pit lane is only accessible to participants and their crew, organization and may only be used during the activity in the direction of travel of the circuit, i.e. from the barrier tower towards the end of the stands.

The maximum speed allowed in the pit lane is 50 km/h.

Not allowed in the pit lane:
• children under 16 years of age (carriages and pushchairs do not belong in the pit lane.)
• placing furniture (tables and chairs)
• consuming alcohol
• animals
In the event of any violation, nuisance and/or recidivism, the activity will be stopped and/or material will be removed.

The fast lane must remain clear at all times.

The organizer provides 3 people from his organization in the pit lane to guarantee order and good running of things. Mainly they have to make sure that children, animals and prams do not circulate in the pit lane and that barbecue and reception tables do not belong in the pit lane.
These 3 persons must be clearly recognizable.” (chasuble, steward's vest)

 

Article 6 – Boxes

Children are allowed to be present in a box, but always under supervision of an adult.

Open fires are prohibited.

Boxes must be left tidy, gates closed, lights off and doors locked. The organizer is free to ask for a deposit.

In case of infringement, this will be charged at € 100.00 per infringement.

The key must be returned to the Control Tower within one hour after the end of the event and the box must be left in good condition otherwise the deposit will be forfeited! If a new lock has to be installed due to loss of the key or damage to the lock, this will be done at the expense of the tenant.

It is forbidden to stick stickers on the walls and/or doors.

 

Article 7 – Loading and unloading

Any team wishing to use the pit lane with a truck, van, trailer, etc. to unload cars and/or equipment can do so upon request. However, the following timetable must be adhered to, between 07:30 and a maximum of 15 minutes before the start, and afterwards until a maximum of 1 hour after the end of the track activities.

Trucks can enter and exit the pit lane via “end positions” to reach their box. Each truck and/or van must leave the pit lane at least 15 minutes before the start of the event. Individual agreements can be made to enter the pit lane via the gate at paddock 5. In case of violation, activities on the track will not be started until everything is safe.

Outside of the permitted noise hours, participating vehicles must be pushed, or pulled with a quad to/from the trailer or truck. In the event of an established violation, the fine is €500.00.

 

Article 8 – 'amplified' music systems

Use of this is only permitted during A-days within the permitted noise hours on the track and is subject to the regulations on music activities as included in Chapters 4.5, 5.32 and 6.7 of the Flemish environmental regulations (VLAREM) and Article 561 of the Criminal Code regarding night noise.

Exceptions to these hours/days can only be requested via Circuit Zolder.

It is prohibited to organize music and/or dance activities on the premises without express permission.

The organizer is responsible for the contributions to SABAM and the Fair Compensation, this compensation is not paid or collected by Circuit Zolder.

 

Article 9 – Waste management

At the end of the day, the organizer and participant must ensure that everything is cleaned up, i.e., dispose of waste (waste oil, coolant, brake pads, paper, food waste) in the appropriate container. Please do not throw “hot” coals from the barbecue into the containers (fire hazard).

After the event, the organiser must ensure that all premises, boxes, paddocks, etc. are in the same condition as upon arrival/use.

It is strictly forbidden to leave used race tires in the paddock or on the grounds of Circuit Zolder. Per tire left behind, €2.50 will be charged.

Separate waste collection;
• By VLAREMA Art.4.3.2. (Flemish Regulation on sustainable management of material cycles and waste management) we are obliged to separate waste collection, for this purpose twelve mini container parks have been set up within the domain with 7 large parks and 5 small ones. Only small waste bins will be made available in the pit lane and at large public events.
• In concrete terms, each waste collection point will ask for the following to be collected separately:
o Paper and cardboard
o Glass waste
o PMD waste
o Residual waste (only 'residual' waste!)
o For used oil there are 3 collection points in the paddock, indicated as “oil waste point”. Discharge will be fined by and according to Belgian legislation (VLAREM)
o When offering food to third parties, it is mandatory to sort kitchen waste and food leftovers. The provider must be responsible for the removal and processing.

 

Article 10 – Smoking ban

A general smoking ban applies on the Circuit Zolder site in accordance with the smoking legislation of 22/12/2009 and updated on 31/12/2024.

 

Article 11 – Refueling

For safety reasons, it is prohibited to refuel in the paddock in any form (tank truck). Refueling is only possible at the petrol station in paddock 4. Refueling is possible with payment cards (VISA, Bancontact, Mastercard, Maestro, BCC).

Transport of petrol must always be done according to safety standards. Transport by jerry can is prohibited, unless it is provided with UN1203 (petrol) or UN1202 (diesel) label. A maximum of 60 litres may be transported.

A fire extinguisher must always be present when refueling the vehicle.

 

Article 12 – Sanitary installations

Circuit Zolder provides toilets and showers that meet legal requirements. The organizer ensures that the pilots and their supervisors use these in a responsible manner.

 

Article 13 – Overnight stay

Overnight stays are in principle not allowed during one-day events. The organizer/promoter can ask Circuit Zolder to allow this anyway, this is only possible in paddock 5 under supervision, organized by the organizer and approved by Circuit Zolder.

 

Article 14 – Damage

Damage to the circuit or its installations, in which the Circuit Zolder organisation is involved, to movable and/or immovable property of or managed by Circuit Zolder, must be reported immediately.

The damage will be invoiced. The organizer and participant are also responsible for all damage caused to third parties and/or Circuit Zolder.

Everyone hereby declares to waive for themselves, the rightful heirs, survivors (parents, spouse, children) and insurers any recourse against Circuit Zolder, its bodies, appointees or any representative, as well as against the insurers of Circuit Zolder. Damages cannot be recovered from Circuit Zolder.

 

Article 15 – Theft

Circuit Zolder is not responsible for theft within the domain including the garages and building of which it has not expressly accepted the surveillance. No compensation can be claimed from Circuit Zolder.

Persons caught stealing will be denied access to the domain after reporting the theft.

 

Article 16 – Use of drones/helicopters

Drones are not allowed on and around the Circuit Zolder domain. An exception can only be made after a prior request to Circuit Zolder and will only be allowed if the written application is approved and the applicable legislation is observed.

It is forbidden to perform helicopter baptisms and to land on the entire Circuit Zolder domain.

 

Article 17 – Publicity/Signalling

It is forbidden to stick stickers and/or apply any permanent or semi-permanent markings on the infrastructure of Circuit Zolder.

Visual advertising such as flags and panels may be placed temporarily on condition that the permanent advertising remains visible and the visuals do not compete with the current exclusivity contracts of Circuit Zolder.

Outdoor signage must be submitted for approval in advance.

The Circuit Zolder logo may only be used after permission from Circuit Zolder. Only the name Circuit Zolder may be used as the name of the location. The necessary documents, digital files are made available by Circuit Zolder.

Each organizer and participant hereby undertakes to respect the law of 10 December 1997, which prohibits any advertising of tobacco from 1 January 1999.

Tobacco advertising on motorcycles, cars, clothing, etc. must therefore be removed or covered.

Any damage incurred by Circuit Zolder due to the user's failure to comply with this law will be recovered.

 

Article 18 – Camping

The campsite is open for camping during major events at Circuit Zolder for a fee.

Access is only possible after registration with the control staff and payment of the usage fee, this can be done during opening hours from 09:00 to 22:00

One pitch is 5m x 5m, you can reserve multiple pitches if more space is needed as long as there is space available.

Each camper must show a valid entrance ticket or purchase one on site for the days of his/her stay.

The location will be assigned by the control staff.

It is not allowed:
• to produce noise that disturbs the peace, in particular lighting and setting off fireworks and using loud music systems.
• Moving tents/mobile homes
• cordon off areas (e.g. with tape)
• set up sales stands
• to light an open fire
• use a vehicle on the campsite, except on arrival and departure,
• to hammer nails into trees

Increased fire hazard 'CODE RED' will be indicated at the entrance of the campsite. From that moment on it is forbidden to use fire baskets, BBQs or any heat source as well as to smoke in the camping/forest area. Every camper must have a fire extinguisher within reach of his pitch visible. Vehicles may have to leave the campsite on the advice of the fire brigade.

Consumer waste from the campsite must be collected separately in the waste containers provided (see point 9 - waste management). It is not permitted to deposit or leave other waste such as seats, household waste, etc. Any violation will be fined according to the municipal GAS regulations at € 500.00

Hygiene regulations must be observed, in particular the use of the free sanitary facilities provided. We take great care of the sanitary building. Make sure it remains clean and tidy for everyone.

Dogs must always be kept on a leash. You must clean up any accidents yourself immediately. During motorised events, animals are not allowed in the other zones.

If you have a complaint about the campsite and/or its facilities, please report it to the inspection staff as soon as possible.

The management reserves the right to remove from the campsite without refund any person who persistently behaves in a disorderly manner and disregards the applicable camping rules. The police will be notified.

The use of the campsite is at your own risk. Circuit Zolder is not liable for damage of any kind (e.g. theft, accidents, injuries, lost or damaged items) resulting from the use of the campsite.

Everyone entering the campsite is expected to be aware of the above rules and must adhere to them.

 

Article 19 – Terms of sale

a. Our invoices are payable solely and exclusively in Zolder, no later than 30 days after the date, unless expressly stated otherwise on the invoice.
b. If an invoice remains unpaid after its due date, default interest of 12% will be charged by operation of law and without notice of default and our claim will be increased by 10% calculated with a minimum of € 12.50, this by way of an irrevocable compensation clause and this regardless of the legal costs.
c. All complaints must reach us in writing within 8 days.
d. All disputes can only be settled by the court of Hasselt

 

Article 20 – General

Anyone entering the Circuit Zolder domain is responsible for their own safety and must ensure the safety of those under their responsibility, especially children.

Safety steward guidelines must be strictly followed at all times.

Inappropriate, violent, racist, homophobic, sexist or abusive behaviour will result in immediate eviction from the premises.

Circuit Zolder has concluded an exclusivity contract for the entire terrain concerning food and drinks, it is therefore strictly forbidden to sell food and/or drinks to anyone on the terrain. The free provision of drinks (soft drinks, coffee, etc.) to participants upon registration is permitted.

Any responsibility for taxes, including taxes on games and bets, is the responsibility of the organizer/participant.

Organizer, any participant, team leader, pilot, team member or appointee who wishes to use a radio device must submit a request at least one month before the start of the meeting to:
BIPT – Licensing Service
King Albert II Avenue 35
1030 Brussels
Tel. +32 (0)2 226 88 20
Fax +32 (0)2 226 87 64
E-mail: radio permits@bipt.be

Circuit Zolder reserves the right to deny the person the terrain and/or to stop the event in case of violations. In no case can a complaint or compensation be requested from Circuit Zolder.

Exceptions to the general terms and conditions can only be permitted after a request has been submitted to Circuit Zolder at least 2 weeks in advance and written approval has been received from Circuit Zolder.